I would add that the act of expressing an interest is important information even if it doesn’t pan out this time. Making sure you are able to log their interest in a palce where you and other ministry leaders can see the date and expression of interet is evidence the person is engaged on some level and an indication of the kind of thing that is up their alley.

Some of the above tasks might have been executed from that system, but I often find the information is cryptic and difficult to find. In some cases different ministries and events result in different ways of entering the information in the system.